Main Parts of a Well-Articulated Press Release

press release writing

If you are a savvy digital marketer, you will know about the various avenues that help in bringing traffic and improving Google rankings. One such viable option is to create time-contextual press releases.

The blog today will look at some interesting details about the use of a press release in the world of content writing and digital marketing.

What is a press release?

A press release is an official statement by a corporation or a governing body addressing the media/press or the public. It is one of the most versatile ways of communicating a particular event or development of a project.

The written communication is designed to inform the media and press. Press release writing talks about specific news or events related to an organization, company, or individual. It typically follows a specific format.

A press release seeks to present journalists with essential information for creating news stories or articles.

We need to be clear on when can a press release be viable and when it cannot be a good avenue. So, while Elon Musk’s rollout of the X logo and rebranding can be a press release, his appeal to the public to redesign the brand’s logo is not a press release.

Let us look at some good examples of situations where a press release can be a good corporate communication endeavor.

When can a press release be used?

A press release can be used in one of the below situations.

1 – Company Announcement via Press Release Writing

A company may want to know about positive changes like a takeover of another company or payout of dividends to shareholders. In such a situation, you can use a press release to spread the good news about the company.

2 – Product Launches

When a company introduces a new product or service, a press release can be sent out. It will come in handy to generate media coverage and create buzz around the launch.

3 – Press Release Content Can Also Cover Events

Press releases can promote upcoming events, conferences, seminars, or exhibitions. This way, the media and potential attendees are aware of the event details and can confirm their participation thanks to press release writing.

4 – Crisis Management

Companies may face times of crisis or emergency. In such a scenario, organizations can issue press releases to provide accurate information, address concerns, and manage public perception.

5 – Milestones and Achievements

Companies may use press releases to highlight significant achievements. These span events like reaching a sales milestone, winning awards, or receiving industry recognition.

6 – Financial Announcements and Collaborations

Announcing partnerships or collaborations may need a press release to accompany this event. Even financial decisions like funding or M&A can get a good outreach with a press release. Take the case of Reliance Industries issuing a press release for the funding the recent round of funding for Dunzo.

7 – Personnel Announcements

Press releases can introduce new hires, promotions, or retirements within a company. X’s hiring of Linda Yaccarino as the newest CEO in May 2023 is a good example of such an announcement.

8 – Press Release Writing can Also Cover Nonprofit Initiatives

Nonprofit organizations often use press releases to raise awareness about their missions. They can announce upcoming fundraising events, volunteer opportunities, or initiatives to address social issues.

9 – Legal and Regulatory Compliance

Public companies may use press releases to meet legal requirements. These include disclosing financial information, earnings reports, or changes in corporate governance.


press release writing company

What are the various parts of a press release?

A press release writing company plans your marketing strategy and helps improve public relations. With the help of social media, press releases have proven to be more effective and cost-efficient in helping gain public visibility.

Most press releases follow a general format, although they vary due to the form of media they choose. Even then, there are still some key elements a press release must adhere to.

Here are some critical parts of a public press release.

1 – Logo or Letterhead

A logo or a letterhead is the publicly known symbol of the organization issuing the press release. It helps the reader know who the press release is from at a glance and also provides more clarity.

2 – Headline

The headline is an essential part of a press release. It is the first thing that someone reads, and it must hold the reader’s attention. A headline should be precise and engaging whilst laying out all the key talking points. One of the primary objectives of the headline is to answer the 5 “w” s of the reader. The five “w” s are what, when, why, where, and who.

3 – Sub Headline

The sub-headline in press release writing is an extension of the main headline. It can be used to further describe the mundane but important details of the press release.

4 – Contact Information

A press release is incomplete without the contact information of the organization. It allows anyone interested to reach out or respond to the organization’s press release. Without it, a press release cannot accomplish one of its major functions. The organization’s contact information must contain

-Their contact name

-Their email address

-Their phone number

-The name of their website

5 – Dateline

Dateline is a vital part of the press release. It mainly consists of three parts. The first is the date the information is made public, also known as ’the immediate release statement.’ The second might be the ’Embargo’ date, which means the press cannot share the information with the public till that date. Finally, it also contains the name of the location at which the press release originated, which could be an organization head or a branch office.

6 – Body

The body is the most significant part of the press release. It offers all the relevant information on the project, like the background, statistics, timeline, and also the purpose. It can even shed some light on some key members or developers who were involved with the project.

It is necessary to have a ‘quote’ from the stakeholder or top leadership. It is a statement usually made by a person with significant importance within the organization. It helps add a human element to the press release.

7 – Boilerplate

Boilerplate is the part of the press release when the organization acknowledges itself and provides a brief presentation about itself. It assures the reader of its past endeavors and describes its future goals.

8 – End and Conclusion

Whenever a public press release is issued, it is very important to end your press release with the symbol –###–. This symbol indicates the end of the press release and ensures that the document cannot be tampered with after the public release. It is imperative that the symbol remain at the center of the page at the end.


press release writing

Why do you need a content writer for press release writing?

The sensitive nature of the press release will compel you to hand the responsibility only to capable content writing experts like Textuar. Let us see why a professional content writer is the best expert to get a great press release written and published.

1 – Professional Press Release Writing

Press releases require a specific writing style. It needs to be concise, clear, and factual. Content writers are skilled in crafting well-structured content. Their final deliverable is grammatically correct and error-free content that meets journalistic standards.

This professionalism is crucial when communicating with the media and the public.

2 – Newsworthiness

Content writers can identify the newsworthy aspects of an announcement. Hence, they can frame it in a way that captures the attention of journalists and editors.

They understand what makes a story compelling. This is why they can easily emphasize those elements in the press release.

3 – Audience Targeting

High-quality press releases are written with the target audience in mind. A skilled content writer can tailor the language, tone, and style. This way, the content will resonate with both journalists and the broader readership.

This step makes sure that the press release is engaging and relevant to its intended recipients.

4 – Optimization for Search Engines

Online distribution of press releases can enhance an organization’s web presence. Content writers can optimize press releases with relevant keywords and phrases.

This strategic technique helps improve the brand’s search engine visibility. This way, the compelling content increases the likelihood of being found by journalists and the public.

5 – Storytelling

Content writers are skilled at storytelling. This USP can emerge as a powerful tool in crafting compelling press releases. They can transform dry facts into engaging narratives that resonate with readers and journalists alike.

To conclude

These are the key parts of a press release. However, there can be a lot of variation between the formats and the script. It always depends on the type of medium an organization chooses to release its statements from.

Do you need a well-articulated press release for your organization? Then connect with us at Textuar. We are your chosen press release writing company to amplify your brand communication message.

Share This Post


Recent Posts